MANUALLY CREATE ARCHIVE FOLDER IN OUTLOOK 2016 SOFTWARE

The users of 2016 software should go to the File tab and click Tools > choose Clean up old items.

MANUALLY CREATE ARCHIVE FOLDER IN OUTLOOK 2016 HOW TO

How to Archive Emails in Outlook 2016: Other Possibilities While to archive emails in Outlook 2013, click on the File tab > left-click on Info > Cleanup Tools > Archive. All the remaining steps are the same as previously listed. Pressing Archive, choose the option Archive this folder and all subfolders. If you need to know how to archive emails in Outlook 2010, you will need to click on the tab File, then choose Cleanup Tools. Further, you will have to choose the location where to store a new archive. There are also Autoarchive settings that should be checked and modified if needed. Indicate the date until which all the emails will have to be archived. There is the field of Archive Items Older Than. Proceed as follows…Ĭlick File > Tools > Set Archive Folder… in the “ Set up On-Click Archive” dialog select or create a folders where archived emails should be moved and click OK to confirm.Ĭlick on File > Cleanup Tools > Archive… > click on the folder or that has to be archived. So, if you need some outdated correspondence to be stored, you need to know how to archive emails in Outlook 2007 and further versions. How to Archive Old Emails in Outlook: Several Easy Steps Outlook archive comes in handy in the following cases: Only until some vital information was lost or the server was hacked. With instant access to the Internet, not every person thinks of storing emails somewhere else except for the folder of incoming mails. Still, sending and receiving emails is the primary function for which users choose this software. That is just a few of its useful functions. You may handle correspondence and keep track of the schedule, arrange meetings and set notifications.

It incorporates diverse functions and possibilities. Its design and functionality are clear and simple. Microsoft Outlook is a great assistant for users all over the world.

MANUALLY CREATE ARCHIVE FOLDER IN OUTLOOK 2016 LICENSE

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On the Advanced tab, under AutoArchive, click AutoArchive Settings.Ĭlear the Run AutoArchive every n days check box. If you want to archive only manually, you must turn off AutoArchive. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving. The destination file location appears in the Archive file box. Browse to find the file that you want, or enter the file name, then click OK. If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location.

MANUALLY CREATE ARCHIVE FOLDER IN OUTLOOK 2016 MANUAL

Any subfolder of the folder you select is included in this manual archive. To manually archive Outlook items, do the following:Ĭlick the Archive this folder and all subfolders option, and then click the folder that you want to archive. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used. You can also manually back up and archive items, in addition to AutoArchive or as a replacement.

To learn more about AutoArchive, see Use AutoArchive to back up or delete items.

MANUALLY CREATE ARCHIVE FOLDER IN OUTLOOK 2016 UPGRADE

Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.īy default, older Outlook items archived automatically on a regular interval. Important: Office 2010 is no longer supported. Uncheck the Run AutoArchive every n days box. Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. pst files if you want to archive some folders using different settings. Under Archive items older than, enter a date. Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server.

Manually create archive folder in outlook 2016